Your creativity plays a central role in making the Graduate School an inviting place to live and study. Below, you’ll find everything you need to plan and host a Graduate School event. For additional guidance, visit the University’s Event Planning Toolkit. Step 1: Review the Events Planning Handbook Registered Graduate Student Organizations: The Student Organization Handbook is your first stop for all things event planning. Topics covered include: Planning an event Registering an event Running an event Publicizing an event Alcoholic Beverage Policy Noise Policy Fundraising guidelines Step 2: Set up Your Account / Organization in MyPrincetonU What is MyPrincetonU? It’s actually not a single tool but a suite of tools designed to create a private community platform for departments, student organizations, teams, and any groups on campus. An inventory of more than 30 modules allows for: Setup and management of group communication Event scheduling Group membership maintenance The ability to issue surveys and polls And more Register Your Group All recognized graduate student groups have been created in MyPrincetonU as unpublished, with the president assigned as the officer. The president will need to add the other officers, update the group settings, and publish their student group page. Log onto the MyPrincetonU website using your NetID and Password Appoint Group Officers Change your group settings Publish your group page Download the free My PrincetonU Mobile App + Google Play Store Apple App Store Step 3: Create Your Event Reserve Your Space You will still need to use EMS to reserve space for your event. We hope to have integration between MyPrincetonU and EMS in the near future. Add Your Event in MyPrincetonU Once your MyPrincetonU group page has been set-up (including officers, mission, contact information), you can create events. Below are resources to assist you. Step-by-Step: Creating Events in My PrincetonU Event Attendance Tracking Options My PrincetonU Event Access and Display Options Event Creation and Attendance Tracking Watch for Graduate School Guidance When you create an event, it will be routed to the Graduate School for review. You will receive an email notification once your event has been reviewed, including any instructions or University policy considerations. Fund Your Event Graduate Student Government: The GSG offers funding for graduate student events through the GSG Events Board. The GSG, the Graduate School, the Office of the Vice President for Campus Life, and the Davis International Center fund the Board. Graduate College House Committee: If you are a graduate student organization and would like to hold an event at the Graduate College you can apply for up to $500 in funding for a single event. To apply, please send an email to [email protected] with a description of your event and a preliminary budget, specifying what components the GCHC would be contributing. Other Options: Depending on the type of event, you may want to reach out to specific departments or centers on campus to co-sponsor the event.
