Regular Enrollment Status

For students with an external fellowship that provides a stipend equal to or greater than 75% of the 12-month University Fellowship stipend, they may choose to EITHER:

• Bank or defer one year of University Fellowship funding for use in the first year of DCE status, OR
• Receive a $5,000 supplement in each year of the external award, per the guidelines below.

If banking or deferring a year of university fellowship:

• Students retain the full external fellowship funding for the duration of the external award. The external funding replaces the standard University funding that would have been provided. To the extent the award falls short of the standard university rate, university fellowship is provided to bring the student up to that full rate of support. Students then bank or defer one year of full University Fellowship funding for use in the first year of DCE status.
• The deferred University funding will provide full DCE tuition and stipend at the standard university rate. It may only be used in the first year of DCE status.
• Eligibility criteria and benefits will be prorated for 10-month awards.

If opting to receive a $5,000 supplement in each year of award:

• Students retain the full external fellowship funding and receive additional funding from the University up to the standard University Fellowship stipend plus $5,000.
• Eligibility criteria and benefits will be prorated for 10-month awards.

For students with an external fellowship that provides less than 75% of the 12-month University Fellowship stipend, the following applies:

• Students retain the full external fellowship funding and receive additional funding from the University up to the total of the standard University Fellowship stipend plus $5,000. (If the stipend provided by the external fellowship is less than $5,000, the supplement would be equal to the external stipend.)
• If the external award period does not cover the standard 12-month university fellowship award period, the coordinated stipend will be determined by prorating the combined awards over the period of overlap between the external and University awards.

For regularly enrolled students in the Humanities and Social Sciences who receive a multi-year fellowship that provides an annual stipend that is at least 50% of the standard University Fellowship stipend rate and includes a minimum annual contribution towards tuition of 25%, they may choose to EITHER:

• Defer one year of University Fellowship funding for use in the first year of DCE status, OR
• Receive the $5,000 supplement in each year of the external award (per the conditions described above).

Regardless of the value of the award, if the external fellowship provides less than full tuition, the University will supplement the external tuition with University Fellowship tuition to cover the full tuition rate.

In Absentia Status During Regular Program Length

Students in in absentia status who have an external award (regardless of the value of the award) may opt to EITHER:

• Defer University Fellowship funding for use in the first year of DCE status, OR
• Receive a $5,000 supplement, per the following guidelines:

If electing to defer university fellowship:

• Students retain the external fellowship funding for the duration of the external award.
• The external stipend replaces the university fellowship stipend that would have been provided during the external award period, with no supplementation or coordination. 
• Students may defer up to 12 months of University Fellowship funding for use in the first year of DCE status.

If electing to receive a $5,000 supplement:

• Students retain the full external fellowship and receive additional stipend from the University up to the standard University Fellowship rate plus $5,000.

Note that both options are calculated on a monthly basis in conjunction with the duration of the external fellowship. Students may accrue up to a maximum of 12-months of banked university fellowship.

In the case of multiple external awards, the supplement or months of banked support remain capped as described above.

Dissertation Completion Enrollment (DCE) Status

Students in DCE status awarded an external fellowship that provides a stipend that is at least 50% of the University Fellowship stipend rate (calculated on a 10-month basis), receive a tuition grant covering full DCE tuition and student health plan fees for the award period.

First-Year Students

First-year students with an external fellowship retain the full external fellowship funding plus a $4,000 supplement from the Graduate School, per the following guidelines:

• If the external fellowship provides less than a full stipend, the student will be supplemented with a First Year Fellowship stipend up to the standard stipend rate plus $4,000.
• For those first-year students who receive a University fellowship at admission that provides a stipend greater than the standard First Year Fellowship stipend (such as the Wu, Upton, or Centennial), the external fellowship stipend amount will be supplemented up to the standard First Year Fellowship stipend rate plus $4,000 or the stipend rate offered at admission, whichever is greater.
• If the stipend provided by the external fellowship is less than $4,000, the supplement would be equal to the external stipend.

Continuing Students in Regular Enrollment Status

For students with an external fellowship that provides a stipend over the 10-month academic year that is equal to or greater than 75% of the standard assistantship in research rate, the following guidelines apply*:

• Students retain the external fellowship funding, plus a $4,000 supplement from the Graduate School. The supplement will be paid as a lump sum in August in each year the external fellowship is used.
• If the external fellowship does not provide full stipend support, the external stipend amount will be supplemented by the department/adviser up to the standard assistantship in research rate. 

For continuing students in regular enrollment who receive an external fellowship that provides less than 75% of the full stipend amount over the 10-month academic year, the following guidelines apply:

• Students retain the full external fellowship funding, with the external stipend amount supplemented up to the standard assistantship in research rate by the department/adviser. 

If an external fellowship provides less than full tuition, the difference will be covered by a First Year Fellowship for first-year students or by research or teaching for continuing students. In addition, select external fellowships are eligible for shared tuition from the Graduate School. These include federally sponsored fellowships and those focused on diversity in the given field of study.

Dissertation Completion Enrollment (DCE) Status

Students in DCE status awarded an external fellowship that provides a stipend that is at least 50% of the standard assistantship in research rate (calculated on a 10-month basis), receive a tuition grant covering full DCE tuition and student health plan fees for the award period.

Multiple Awards

In the case of multiple external awards, the Graduate School supplement is capped at $4,000 as described above. Students awarded Centennial, Wu or Upton Fellowships continue to receive the premium from those awards, the amount by which the named fellowship exceeds the base stipend amount. They do not receive a supplement on top of the Centennial, Wu or Upton Fellowship.

Eligibility to hold an Assistant in Instruction (AI) appointment while supported by an external fellowship is contingent on the specific terms and conditions of your fellowship. Some fellowship sponsors prohibit awardees from supplemental employment or other remuneration (salary paid for work, such as for teaching). Others require pre-approval or provide specific limits on time committed to teaching. Review your award documentation carefully and contact the program sponsor with any questions regarding eligibility to teach while receiving external funding.

In addition to the specific terms of the external fellowship, students must also abide by University policy. If the external fellowship provides a stipend of 75% or more of the standard university rate, you may hold a maximum of a three-hour AI, equivalent to a half-time appointment, in a given term.

If you are unsure of the number of hours associated with a proposed AI, contact the Graduate Program Administrator or faculty member associated with the course.

Payment of AI Salary While on External Fellowship

If you hold an AI appointment while you are supported on external fellowship funding, you will be paid the AI salary on top of your outside funding. Your tuition support from the AI will be coordinated with the tuition contribution from the external award.