- Policy Statement
This policy addresses incomplete coursework and the time in which incomplete courses must be resolved before an administrative F is issued.
- Who is Affected by this Policy
This policy applies to all regularly enrolled graduate students as well as nondegree students eligible to take courses.
A student within the defined program length who is pursing degree-related work, completing requirements, and making sufficient academic and/or research progress as specified by the department or program and the Graduate School. The student has registered by completing academic year sign-in and is in residence – that is, regularly present on campus, using University resources to fulfill degree requirements and objectives a majority of days per week for the academic term or year. Ordinarily enrolled students receive all benefits reserved for regular degree-seeking students. For Ph.D. students, this includes tuition and stipend support. The standard tuition rate that includes the student health plan is charged for a student enrolled regularly.
Students who are currently enrolled, but not receiving a Princeton graduate degree.
Students should complete the work of graduate courses, both 500- and 700-level, and any other courses during the regular academic term in which they are taken. Failure to do so may result in deferred reenrollment, which in turn has an impact on the student’s financial support and registration and course enrollment for the next academic year.
This expectation of students should also guide faculty members who teach graduate courses. That is, faculty is obliged to evaluate and grade graduate student work by the end of the term in which the course is given. A grade of “Incomplete” (INC) should be given only in exceptional circumstances when there are compelling reasons, discussed in advance between the course head and the student, either for the student’s not turning in the work by the end of the academic term or for the course head’s not grading the work by the end of the academic term.
The Graduate School encourages departments to establish the following procedures, if they have not done so already:
- Set rules or policies governing incomplete coursework, communicate them to their students early and clearly, and then enforce their policies strictly and fairly, especially during the annual reenrollment process. Failure to do so leaves students uncertain about their own academic progress and their department’s academic standards.
- If a grade of incomplete is given, the department should record when the student turns in the final paper and notify the course head. The director of graduate studies has the responsibility of following up with the faculty member to get the work graded.
If a student has not turned in the final paper or work for a course within one year after the beginning of the course, the grade in the course will be recorded as “F.”
- Procedures (if applicable)
- Related Documents/Pages/Forms (if applicable)
- Roles and Responsibilities
Dean of the Graduate School
Oversees Graduate School policies and associated procedures.
Approves requests for file review and prepares file for student review.
Completes form requesting access to file.