Dean's Fund for Scholarly Travel

Overview

The Graduate School provides support to enrolled graduate students in years three through DCE1, who have been invited to present a scholarly research paper at a conference or meeting during the academic year (September-May) and summer (June-August). 

Awards are funded at cost to a maximum of $600. If a student is awarded less than the maximum, he or she may apply for assistance for additional trips, but may not receive more than the $600 maximum per academic year.

The Graduate School will, in cases where there is a departmental or other non-Graduate School contribution, consider matching that contribution, up to the $600 limit.

Deadlines

September 1 (for travel during September through November)
December 1 (for travel during December through February)
March 1 (for travel during March through May)
May 1 (for summer travel during June through August)
 

Students who are invited to present at conferences whose dates overlap the end of one review period and the beginning of the next should apply for the grant period in which the actual presentation falls. For example, if the conference runs August 28-September 2, and you will present on August 30, you should apply by the May 1 deadline. If you will present on September 2, then you should apply by the September 1 deadline. 

Eligibility

Applicants for assistance from the Dean’s Fund for Scholarly Travel must be enrolled Ph.D. candidates at the time of application and at the time of their proposed presentation.

Applicants must have been invited to deliver a paper that represents their own work and they are the sole author. Giving a poster presentation, serving as a discussant or respondent on a panel, giving a job talk, etc., do not qualify for support.

Applicants must be in year of study three through the first year of DCE status.

Selection Criteria

Requests are received, in part, on a first-come, first-served basis. Preference is given to students in departments with limited financial resources or departments that have no funding of their own for this type of activity. Preference is given to students in the humanities and social sciences in higher years of study (i.e. G4, G5, and first year DCE) and to those whose work is not supported by a research grant. Funds are not intended to replace support from the research contract with which the student is associated.  Priority may be given to those in higher years of study for whom the exposure is more critical.

Preference is given to those students who have made a good-faith attempt to secure partial funding for their trips from their adviser, from departmental, or from nondepartmental sources before requesting assistance from the Dean’s Fund for Scholarly Travel. 

Application

Please complete and submit the application form through SAFE.  Attach a copy of the letter/email stating that your paper has been accepted to the conference or a copy of the conference program where your name and paper title appear with the date and time. Please include the name, dates and location of the conference. Also, please include the title of your paper/presentation and indicate if you are a co-author with your adviser or other faculty. Briefly state the reason you want to attend this conference and the importance of this conference to your continued academic progress, job search or other professional development. For estimated costs, please indicate travel, registration, lodging, meals and miscellaneous costs.

For your recommendation, please list your adviser. Your adviser's recommendation must indicate approval for your attendance at the conference.

It is the responsibility of the applicant to ensure that their application is complete.

Review Process

Requests are reviewed, in part, on a first-come, first-served basis, and not every worthy request in every funding period can be granted. In order for financial support to be available throughout the entire year (September-August), the Graduate School divides the fund across the review periods. The Graduate School holds all requests received up to each deadline, reviews them, and awards funds. All available funds are normally allocated during each review period and therefore the Graduate School is often unable to consider requests received after the deadline.